Boutique Travel Services
Jasper Alberta Canada Remote
$50,000–$60,000 a year - Full-time
 
Job details
Pay
$50,000–$60,000 a year
Job type
Full-time
Shift and schedule
Weekends as needed

Benefits
Pulled from the full job description
Paid time off
Company events
Flexible schedule

Full job description
Job Title: Internal Event Planner (Full-Time, Remote – Canada)

Company: Boutique Travel Services
Location: Remote (Canada) – Head Office in Beamsville, Ontario
Reports To: CEO, Boutique Travel Services
Employment Type: Full-Time, Permanent

About Us

Boutique Travel Services is an award-winning, boutique-style host travel agency proudly supporting independent travel advisors across Canada. We’re passionate about community, connection, and creating meaningful travel experiences for our advisors and their clients. Our company culture thrives on collaboration, creativity, and celebrating the travel industry through fun, engaging, and educational events across the country and abroad.

Position Overview

We are seeking an enthusiastic, experienced, and highly organized Internal Event Planner to plan, coordinate, and execute a wide range of company events — from local team meet-ups and training workshops to national conferences and international retreats.

This remote position is ideal for a self-motivated professional who can work independently, think creatively, and deliver polished, well-executed events that foster connection, learning, and community across our travel network.

The successful candidate will manage the full event lifecycle — from concept development and sponsorship coordination to vendor management, logistics, and on-site execution. This position will involve travel across Canada and occasional international trips throughout the year.

Key Responsibilities

1) Event Planning & Coordination

Plan, coordinate, and manage a variety of in-person and virtual events, including:
“Social Connects” (bowling nights, paint parties, axe-throwing, team dinners, etc.)
Annual International Conference (flights, hotels, site inspections, workshops)
Winter Bash Christmas Parties (held in Alberta and Ontario)
Biannual Retreats (for top producers, management teams, and expert training workshops)
“Learn How to Become a Certified Travel Agent” in-person and virtual workshops across Canada
Consumer Trade Events such as the Romance Travel Show and Group Travel Expo
2) Logistics Management

Source, negotiate, and secure venues across Canada (hotels, boardrooms, meeting facilities, restaurants, and activity spaces).
Coordinate A/V, food & beverage, room layouts, and floor plans.
Manage supplier contracts, insurance, and venue requirements.
Oversee setup, tear-down, and smooth operation of all live events.
Arrange travel and accommodations for speakers, staff, and guests when applicable.
Oversee budgeting for events, ensuring all expenses are tracked and managed effectively.
Utilize strong time management skills to meet deadlines and manage multiple projects concurrently.
Maintain detailed records of event contracts, vendor agreements, and other essential documentation.
3) Sponsorship & Partner Relations

Secure co-op sponsorship funding from travel partners, suppliers, and tourism boards.
Manage exhibitor/sponsor logistics for trade shows and supplier events.
Maintain positive, professional relationships with partners, vendors, and team members.
4) Marketing & Registration

Develop and manage online RSVP and registration forms (e.g., Google Forms, Eventbrite, and CRM tools like forms with Hubspot).
Monitor responses and maintain detailed event attendance records.
Coordinate event marketing materials — printed programs, signage, banner stands, décor, and branded collateral.
Liaise with the marketing team to promote events via email and social media.
5) On-Site & Virtual Event Execution

Act as the lead on-site event manager to ensure seamless execution.
Oversee registration desks, vendor setup, attendee coordination, and technical operations.
Provide leadership and problem-solving under pressure to ensure events run on time and exceed expectations.
Support occasional virtual event facilitation (Zoom, webinar platforms, etc.).
Qualifications & Skills

Minimum 3–5 years of professional event planning experience, preferably within the travel, hospitality, or corporate events industry.
Proven ability toplan and execute multi-location events (small social gatherings to large conferences).
Strong negotiation and vendor management skills.
Excellent communication and interpersonal skills.
Creative thinker with exceptional attention to detail.
Able towork independently and manage multiple projectssimultaneously.
Strong understanding of event budgeting, sponsorship coordination, and logistics.
Proficient in Google Workspace, Microsoft Office, and event management tools (e.g., Eventbrite, Canva, Zoom).
Willingness and ability to travel across Canada and occasionally internationally.
Background in Marketing is a BIG bonus.
Working Conditions

Remote position (based anywhere in Canada).
Must be available for travel (approximately 20% of the time).
Evening and weekend hours may occasionally be required for events.
Reports to the CEO, working closely with internal teams and external partners.
Compensation

Competitive salary commensurate with experience.
Travel expense coverage for event-related trips.
Opportunity to attend exciting travel industry events and conferences.
Supportive, fun, and passionate team environment within a growing company.
If this position sounds ideal for your career and you definitely have event planning experience, please apply here.

We truly look forward to connecting with you and possibly having you as part of our great travel family!

*Please only apply if you have event planning work experience (such as planning and coordinating weddings, corporate events, etc.) All other applications will be immediately rejected. Thank you for your understanding.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Flexible schedule
Paid time off
Application Question(s):

Do you currently reside in Canada?
Experience:

Event planning: 2 years (Required)
Language:

English (Required)
Willingness to travel:

25% (Required)
Work Location: Remote