Temporary, Full-Time
Grande Yellowhead Public School Division
 
Jasper, AB
Full-time
Grande Yellowhead Public School Division
Jasper, AB

Job details

Job type
Full-time
Shift and schedule
Monday to Friday

Location
Jasper, AB

Full job description
We are accepting applications for

following:
Position: Secretary IV - Temporary, Full-Time

Location: Jasper Elementary School

https://jasperelementaryschool.gypsd.ca/

Start Date: August 27, 2024 until August 18, 2025 or the return of the incumbent, whichever occurs sooner.

Hours of work: 7.5 hours per day, Monday to Friday, inclusive.

The competition will remain open until: May 24, 2024

REPORTS TO:
Works under the direction and supervision of the Principal/Assistant Principal

SUMMARY: This position performs all clerical and administrative functions

as required to maintain the student records system.

DUTIES:
The duties of this position are not limited to the listed components. However,

will encompass 80% of the assigned duties on a regular basis

Primarily

responsible to school principal, relieving them of basic organizational

tasks.

May have the

responsibility of assigning job tasks to other personnel.

Processes a

variety of materials such as routine correspondence, newsletters, reports

and forms.

May arrange

for substitute coverage and process the staff absence reports.

Acts as the

main contact person for the office, providing all reception functions.

May be

required to assist with the organization of meetings, prepare agendas, and

record minutes.

Responsible

for the maintenance and application of the students records system (PowerSchool)

Advanced

skills in the Microsoft Office Suite, with the ability to learn new

software quickly.

Responsible

for student registrations and transfer, and CUM file maintenance.

Knowledge of

and application of Atrieve system.

Collection

and receipt of revenues in accordance with Board policy.

Orders

school resources and supplies.

Maintains

the school inventory of equipment.

May assist

administration with allocation of the annual school budget.

Performs all

aspects of accounting procedures such as purchase orders, invoices and

report generation.

Application

and maintenance of accounting programs in monitoring school budgets and

school generated funds (Rycor).

Maintains

confidentiality of sensitive information.

Assists with

the dispatch of emergent or high priority correspondence and/or direction

to staff and/or students.

Trouble-shoots

in the office with relation to office equipment and routines.

Performs

other assigned duties that are within the area of knowledge and skills

required by the job description.

QUALIFICATIONS:
Completion

of grade 12 diploma or equivalent.

Basic

knowledge and application of accounting principles and office

organization.

Basic

knowledge of student records system.

Technology

and computer related skills.

Excellent

interpersonal skills, with the ability to communicate effectively with

tact and discretion, both orally and in writing.

Must be

self-motivated, self-directed with the ability to organize and prioritize

work.

Must be able

to work with minimal supervision and as a team player.

Must be able

to work with constant interruptions.

Ability to

maintain a high level of confidentiality.

Physical

ability to perform required duties.

Knowledge of

and skill in using Microsoft Office Suite

In

accordance with Board Policy, the successful applicant will be required to

provide the following:
Vulnerable

Sector Check

Child

Welfare Record Check

Evidence of

a Grade 12 Diploma or equivalent

Please submit the

following:
A cover

letter and resume

The resume

must highlight professional qualifications, relevant training and

experience.

Please

include a list of three references with permission for Grande Yellowhead Public

School Division to contact any or all references.

We

thank all applicants for their interest however; we will contact only those

selected for interviews.

To apply to this posting,

you are required to log into your account below and click the “apply” button at

the bottom of the page.