Anticipated Start Date
ASAP

Employer
Company Name
Municipality of Jasper
Company Website
https://www.jasper-alberta.ca/p/employment
Position Details
Number of Positions Available
1
Position Type(s)
Full-Time
Position Duration
Permanent
Staff Accommodation
No
Wage Range
$28.75 - $31.94 Hourly
Job Overview
About the position:  

Reporting to the Director of Operations and Utilities, the Program Coordinator provides essential administrative and clerical support to the Director and Operations Department Managers, ensuring smooth and efficient operation of the department.

This role involves answering phone and email enquiries professionally, drafting and editing various documents, maintaining accurate records and databases, and coordinating procurement activities. The position supports the department’s employee orientation and onboarding in addition to managing timekeeping and payroll processes within the area.

The position also leads the department’s involvement in the municipality’s corporate Health & Safety (H&S) Programs by serving as the area’s H&S Committee Secretary and acts as the primary liaison with the municipality’s corporate Communications team.

Work performed:  

1.  General Administration and Clerical Support to Director and Managers

a.) Answer phone and email enquiries in a professional and courteous manner and provide excellent customer service with internal municipal departments, residents and other stakeholders.

b.)  Assist the Director in the regular and timely completion of monthly expense reporting.

2. Employee Onboarding, Timekeeping, and Payroll

a.)  Provide newly hired staff with an orientation to working for the municipality and department operations and provide onboarding information.

b.)  Ensure employee timesheets are completed on time, accurately an d are reconciled to manager approved leave requests ie: sick, vacation, personal leave hours

3.  Coordination Department Health & Safety (H&S) Programs

a.)  Collaborate with the municipality's Health and Safety Coordinator to assist the management team in providing H&S orientations to all new and returning employees before their  first day of work, maintaining and updating orientation checklist.

b.)  Maintain contractor files/safety packages as part of the Contractor Management Program.
 

Position Requirements
English Fluency Level required for position
Advanced
Job Requirements 
Qualifications & experience:  

Your resume and cover letter must clearly describe how you meet the following qualifications:

Education: Grade 12 education. Post-secondary education or training in a related field (administration, business, communications, emergency services) is an asset.
Experience: Minimum four years’ experience in an office environment, preferably in a municipal, trades or customer service services environment.
Sound working knowledge of office procedures with general knowledge of accounting
Incident Command System (ICS) certifications are an asset
Proficiency with computers including using the Microsoft Office suite: Outlook, Word, Excel is required.
Previous administrative experience in a public works or government setting is an asset
Application Details
How to Apply
Email
Contact Details
How to apply:  Submit a resume and cover letter in PDF format outlining your qualifications, experience and any relevant documentation to the Human Resources Coordinator, Marlyn Fernandez, by email to: mfernandez@jasper-alberta.ca

 

Documents Required
Resume
Cover Letter