Metrolinx
 
Jasper Canada
$82,683 a year - Full-time
 

Job details
Pay
$82,683 a year
Job type
Full-time

Location
Canada

Full job description
Temporary Assignment /Contract Role upto 12 months

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Records Management and Corporate Services office is seeking a Policy and Forms Analyst for a contract position. This role is responsible for supporting the development, implementation, and maintenance of corporate policies, processes, and forms. The analyst will collaborate with business groups as they create or update corporate policies, ensuring alignment with organizational standards and requirements.

In-Office Requirement – This role is an in‑office position (3 days per week) based at our 277 Front Street, Toronto location. Our team is highly collaborative, and much of our work benefits from in‑person co‑creation, relationship‑building, and hands‑on partnership with leaders across the organization. We offer flexibility in start and end times while maintaining core business hours for shared availability across the team.

What will I be doing?

Responsible for the implementation of the Corporate Policy and Standards Framework, including by administering training, and developing support materials (e.g. tipsheets, guidelines, etc.).
Guides internal stakeholders through the policy lifecycle, including by supporting business groups during the development/updating of corporate policies, providing analytical expertise, providing historical policy information, and providing expertise on policy development best practices.
Provide guidance and expertise to internal stakeholders regarding policy development best practices and corporate policy requirements (e.g. clarifying appropriate approval bodies, guiding teams through internal processes, providing templates, etc.).
Perform administrative review of draft policy documents within identified timeline.
Research, develop and analyze policies documents and recommend updates to appropriate policy stakeholders.
Develop high-quality materials (presentations, reports, briefing materials, etc.) for presentation to senior management, as needed.
Perform policy research (e.g. literature review, jurisdictional scans, industry best practice, etc.) as appropriate and summarize findings to support evidence-based decision-making.
Support Program Manager to identify and align internal stakeholders on specific topics as appropriate (e.g. identifying groups developing concurrent policies on the same topic).
In consultation with the Team, maintain the corporate policy manuals, including flagging policies for review, and providing guidance related to assigning policy numbers.
Act as primary contact for all policy requests and perform required activities to support request (e.g. providing templates and historical documentation, etc.).
Responsible for cataloguing and organizing historical corporate policy & forms documents in appropriate files (digital and paper).
Administer the centralized inbox(es), including associated tracking.
Organize and maintain Team’s internal files, including organizing legacy information and hardcopy files.
Provide interpretation of research and/or data for decision-making as required.
Perform policy research tasks as required for senior management.
Support individuals and internal working groups to provide expertise and advice in the development, implementation and maintenance of corporate policies, and represent the team on committees as required.
Work with the Team to develop processes and procedures to support Team’s business activities.
Maintain tools required to support the administration of the Team (e.g. inventories, tracking history, etc.).
Communicate with Program Manager about anticipated expenses so they can be budgeted for appropriately.

What Skills and Qualifications Do I Need?

Completion of a degree in Public Administration, Public Policy, Political Science or a combination of education, training and experience deemed equivalent.
Demonstrated progressive experience/training in policy analysis, policies administration and/or oversight, and/or process mapping.
Knowledge of policy development, analysis and administration, including techniques and best practices.
Analytical and problem-solving skills to identify issues, anticipate adverse effects, risks and potential problems to develop solutions.
Understanding of government decision-making processes to support the development of policy, program and planning initiatives and projects.
Strong interpersonal and communication skills to liaise effectively with all levels of staff and peer organizations.
Excellent research and analysis skills, and attention to detail; experience acquiring data and information from a variety of sources, integrating information from different sources, and synthesizing findings.
Excellent organization and time management skills to support multiple requests and/or concurrent operational activities within identified timeframe.
Verbal and written communication skills to prepare and present documentation, reports, briefing materials, training and learning materials as required.
Knowledge of the public transportation sector and related legislative and regulatory structures an asset.

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation:

We value the unique skills and experience each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.


WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.